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ANNUAL GENERAL MEETING 2010 - MINUTESBlackpool & District Civil Service Snooker League - AGM – August 25th 2010 These are the minutes of the Annual General Meeting of the Blackpool & Fylde Civil Service Snooker League held at Norcross Social club at 19:30 on Wednesday 25th August 2010. Chairman’s Opening Remarks The Secretary, Bob Browell opened the meeting on behalf of the Chairman, John Law who was absent as he had just undergone a hip replacement operation. Bob said that he wished John, on behalf of the league, a speedy recovery and hoped to see him playing snooker again very soon. Bob extended a warm welcome to the delegates and other players present and expressed thanks to all those attending. Bob finished the Chairman’s remarks by saying that he was looking forward to another good year for the league. Apologies for absence All teams were represented except for District Registry, for whom Steve Denny had sent an apology. An apology was also received from the Chairman although his team was represented. Minutes from AGM 2009 A copy of the previous AGM minutes had been emailed in advance to delegates to give them time to check their accuracy. The acting chairman asked for these minutes to be passed as a true record - proposed by John Worden (Layton Wordycoms) and seconded by Ray Connolly (Social Security). The motion was carried unanimously. The acting chairman then moved onto more familiar territory and presented the Secretary’s report to the delegates. Secretary’s Report The Secretary started his report on a sad note, reminding delegates that two players had met with their deaths recently: one was Dave Naylor from Taxes, who had been battling cancer for over a year and the other was a former player, Jack Baldwin, who was fondly remembered by many of the longer-standing players in the league. Bob offered condolences on behalf of the league and asked for a minute’s silence to reflect, which was impeccably observed. Moving on, Bob welcomed everyone to the AGM, and said that we could all look back on another successful season, contested in a good spirit, as is usually the case with this league. He congratulated all the previous season’s winners of the individuals and team competitions on their achievements, especially Layton Wordycoms who won the League, Hesketh House who were runners-up and also won the Team Knockout, Customs who were the Cup runners-up and Norcross who won the Secretary’s Shield. The Secretary said that he would like to thank the Treasurer for his continued help with the fixture list and the handicap calculation program, and for generally helping out on the computing side of things and for keeping the web site up to date. He went on to offer thanks on behalf of the league to Mark Ledgard for his invaluable contribution towards the presentation night. He said that we had enjoyed another excellent buffet. Next he thanked Norcross Social Club for the use of the venue and the bar staff for their hard work in keeping the drinks flowing. He also thanked Lex Crampsey for providing yet another challenging, but enjoyable quiz. And finally he paid tribute to Sandra for helping him throughout the season but especially for another valiant effort with the raffle, which had once again been a great success. The profit of income over expenditure was £65, an increase of £45 from the previous year. Bob thanked everyone who made the presentation night a success and said it was an excellent turn-out. He concluded his report by thanking the delegates for attending and said he hoped that all the players in the league would have another enjoyable season. Back in the role of acting chairman Bob asked for a proposer and seconder to accept his report: Proposed by Rob Melling (Hesketh House); Seconded by Kaz Wasylak (Customs); Then he invited the Treasurer to make his report. Treasurer’s Report The Treasurer, Clive Horrocks, thanked the team captains and organizers for settling their accounts so quickly, making his job easier. He asked the delegates to refer to the notes at the bottom of the statement of account for some explanations of the differences between the seasons 2008-09 and 2009-10 accounts. Then he summarised: Trophies – Clive said he prefers when possible to pay for the trophies before the end of the financial year, so that the balance carried forward is a more true reflection of the financial situation, but that this is not always possible because the trophy providers (Armbro) are not always quick enough to prepare the invoice, especially when the Presentation evening is held in late May or even early June. The invoice for 2008-09 was paid after the end of that season’s account because it didn’t arrive until June, too late for inclusion in the account. Likewise last season’s invoice for £393.55 will be shown in the next account. Raffle – this year we had a profit of £65 but, because this wasn’t banked until June 1st, this is carried forward to next year’s account. This also happened last year so the £20 shown relates to the 2009 presentation evening. Honorarium – Clive admitted that he forgot to take his honorarium payment in time for the end of the previous financial year, so it is included in this account. Balance Carried Forward – Clive said that this figure is down on last year by £156.37, mainly because of the honorarium situation. He said that the ‘actual’ balance in the bank at the start the start of the new season is £1,562.98 (when adjustments have been made for the raffle profit and the trophy invoice), compared to £1,535.43 at this time last year. He said that the Halifax account has been closed because they said they needed a constitution drawn up by a solicitor before they would let us bring the signatories up to date. The committee felt that the expense could not be justified and agreed to close the account and transfer the money into the current account. The Treasurer than asked for questions from the floor, but none were forthcoming. So the acting chairman thanked the Treasurer and asked for a proposer and seconder to accept the report. Proposed by Rob Melling (Hesketh House); seconded by Kaz Wasylak (Customs). All delegates voted to accept the 2009-10 account. Then Bob asked for the Auditor’s report. Auditor’s Report (Bob Welsh) The auditor was not present so the Treasurer gave the report on his behalf. He (the auditor) had said that the account was well presented and he was happy that the figures were accurate. He was happy to see that the league’s financial situation was healthy. He was also pleased to see that his suggestion that the signatories were recorded on the account statement had been accepted. He said it was understandable that we had closed the Halifax account but suggested that when interest rates improve significantly that we should look to keep the bulk of the league’s assets in an account that pays a higher rate of interest. The acting chairman thanked the Auditor and the Treasurer and asked for a proposer and seconder to accept the report. Proposed by Eric Williamsom (Taxes); seconded by Len Smith (Claremont). All delegates voted to accept the Auditor’s report. The Treasurer said that he, and the other committee members, would like to record in the minutes their gratitude for the diligent service provided on a voluntary basis by the auditor. Honoraria The Secretary and Treasurer left the meeting while the delegates discussed the honoraria awards. After a brief discussion Len Smith (Claremont) proposed that the Honoraria be increased by £25 as it was felt that both the Secretary and the Treasurer had once again worked hard to keep the league in good health. This was seconded by Rob Melling (Hesketh House) and carried unanimously. This change makes the Honoraria £300 for the Secretary and £200 for the Treasurer. Both the Secretary and Treasurer were then asked to rejoin the meeting. Proposals Eric Williamsom (Taxes) proposed that the £10 “Presentation Evening” fee be subsumed into the League Fees as this would make the invoices clearer for those teams that were still eligible for central funding. This was seconded by Mark Ledgard (North Fylde) and carried unanimously. A discussion around closing dates for the individual competitions ensued and it was agreed to set the closing dates as follows: Election of Officers As there were no proposals for any of the positions and the current committee members were content to continue, the old committee were voted in en-bloc: Chairman: John Law Hon Secretary: Bob Browell Hon Treasurer: Clive Horrocks However, Clive said that this coming season would be his last as Treasurer, having held the post for about 12 years. So he asked people to think about whether they would like to be nominated for next year, as he was willing to ‘train’ someone during this year. Team KO Draw The draw for the Team Knockout took place, resulting in the following fixtures: District Registry v Social Security Hospital v Hesketh House Round 2 to be played on February 2nd 2011:- Registry / Social v Customs Norcross v Taxes Layton Wordycoms v Claremont North Fylde v Hospital / Hesketh Any other business Bob announced that the Hospital team would be leaving Layton Institute and playing their home matches at Marton Institute from now on. Ray Connolly (Social Security) thanked the Secretary and Treasurer for their hard work during the season. There being no further business, the Chairman closed the meeting at 20:26. |